Online signatures have transformed business operations by making them more efficient and streamlined. By combining simplicity and security with convenience, they have changed the way we work. Businesses can streamline their workflows and automate their online signature process using an online signature generator.
An online signature generator is a tool that allows users to create a unique digital signature for signing documents, contracts, or emails. It eliminates the need for physical signatures and paper documents.
The process typically involves the user typing their name in the designated field and drawing their signature using a mouse or touchpad, or selecting a signature maker by the tool itself based on the user's biometric data, such as handwriting, finger movements, or voice pattern.
Such sophisticated tools capture the user's biometric data using a camera, microphone or touch screen to create a highly secure signature. Once the user has decided on the format of the digital signature, the tool converts it into a digital image file (PNG, JPG, or SVG) or a code that can be embedded in emails.
Many online signature generators also include features that enable users to customize size, color, and font. Some advanced tools allow users to add a digital timestamp or security watermark.
This digitally created image or code of the user's signature offers many benefits, including increased efficiency, cost savings, and improved security. Online signature generator can do so by allowing faster document processing and reducing the need for printing, mailing, and storing paper documents.
Additionally, online signature generators often include advanced security features such as encryption, multi-factor authentication, and audit trails, which can help prevent fraud, tampering, and unauthorized access to sensitive information.
Online signatures are primarily categorized into two types – electronic signatures and digital signatures. While both are online signatures, there are significant differences, which we will explore in detail here.
Legally binding eSignatures (or electronic signatures) are considered equivalent to manual signatures. The main difference between the two is the method of signing. A manual signature is physically signing a paper document with a pen while an eSignature is signed electronically using a computer or mobile device.
In many countries, electronic signatures are recognized and enforceable under the law, provided they meet specific requirements, such as:
Electronic signatures serve a range of legal and business documents, such as contracts, agreements, consent forms, and even financial paperwork. However, the legal status of electronic signatures can vary by country and by the type of document. It's always best to consult legal professionals to ensure compliance with local laws and regulations.
Using a online signature maker tool to sign a legal document is legal and valid in many countries. It proves that the signer provides consent, identity, document integrity, and assurance that the signature meets technical requirements. Any form of electronic signature is as legal as wet ink. However, the legality of electronic signatures can vary by country and document type, so it's best to consult with legal professionals for compliance.
The aim of eSignatures is to create a hassle-free workflow by reducing the use of pen and paper, and so it’s not required to keep a paper record when signing electronically. And, especially when using tools for generating digital signatures or online signatures, the user can have an assurance that their electronic signature is always deliverable with proof of integrity, identity, and delivery. Some online signature tools may not even require using traditional email systems to send or fill a signature request.
Users who don't prefer creating an online signature on the tool can create a signature image instead. A signature image is a scanned copy of the wet signature. With smartphones, the user can use a camera or a scanner to capture the signature on a piece of paper before uploading it to the tool. As a best practice, it’s always good to capture the signature in a legibly clear way.
Most online signature tools don't record or save a copy of the signatures created by the users on their platform. All signature-related transactions happen within the user's browser and are not visible or accessible to anyone else.
