How to Fill Out a PDF Form

PDF Forms – Key to Efficiency and Productivity

PDF forms have revolutionized the way we handle documents. Whether you're dealing with contracts, applications, or surveys, filling out and signing PDF forms is very easy.

In this article, we will explore different methods to fill out PDF forms on various devices to ensure a smooth and hassle-free experience.

How to Fill and Sign a PDF Form?

PDF forms come in two primary types: fillable and non-fillable. A fillable PDF form allows users to input data directly into the fields, while a non-fillable one requires external tools for completion.
Regardless of the type, mastering the art of filling and signing PDF forms can significantly enhance your document management capabilities.

Filling in Fillable Forms Using a Web Browser on a PC

When dealing with fillable forms on a PC, utilizing a web browser is a convenient and accessible option.

  1. Open the PDF Form:
    1. Launch your preferred web browser.
    2. Navigate to the website or platform hosting the PDF form.
    3. Open the form using the browser's native PDF viewer.
  2. Navigate Form Fields:
    1. Click on each form field to activate it.
    2. Input the required information in the designated spaces.
  3. Digital Signatures:
    1. If a signature is needed, most web browsers allow you to create a digital signature.
    2. Click on the signature field, follow the prompts, and add your digital signature.
  4. Save and Download:
    1. Once the form is complete, save it on your device.
    2. Download the filled PDF for your records.

Filling in Forms Using an App or a Tool

For those who prefer additional features and customization options, some software and apps prove to be a more robust solution. And the process is simple enough.

  1. Select a Reliable App:
    1. Choose a reputable PDF editing app or an electronic signature app, like RSign, compatible with your system. RSign works on any browser, desktop, or mobile. 
  2. Fill and Customize:
    1. Utilize the tools to fill in the form fields.
    2. Customize text, font, and formatting as needed.
  3. Add a Signature:
    1. Some tools like RSign ensure a smooth, user-friendly, and error-free filling and signing process, guiding the recipient through every step.
  4. Save and Share:
    1. Save the completed form and share it as required.

How to Fill out a PDF Form on iPhone and iPad?

Mobile devices, particularly iPhones and iPads, have become indispensable tools for productivity on the go.

  1. Use Default PDF Viewer or a tool:
    1. Open the PDF form using the default PDF viewer on your iOS device.
    2. Or use an electronic signing tool like RSign to fill and sign smoothly.
  2. Tap and Input:
    1. Tap on each form field and input the necessary information using the on-screen keyboard.
  3. Signatures:
    1. Use the touchscreen to create your signature directly on the device.
  4. Save to Files or Cloud:
    1. Save the completed form to the Files app or upload it to a cloud storage service for easy access.

Fill out PDF Forms in Google Drive

Google Drive provides a convenient platform for collaborative document editing, including filling out PDF forms. Here's how to do it:

Google Drive on PC

  1. Upload PDF to Google Drive:
    1. Open Google Drive in your web browser.
    2. Upload the PDF form to your Drive.
  2. Open with Google Docs:
    1. Right-click on the PDF file and select "Open with" > "Google Docs."
  3. Edit and Fill:
    1. Google Docs will convert the PDF into an editable document.
    2. Fill out the form and make any necessary changes.
  4. Download as PDF:
    1. Once done, download the document as a PDF file.

Google Drive on Mobile Devices

  1. Open PDF in Google Drive App:
    1. Launch the Google Drive app on your mobile device.
  2. Tap PDF File:
    1. Locate the PDF form and tap on it to open.
  3. Use Google PDF Viewer:
    1. Google Drive integrates with a PDF viewer for form filling.
    2. Input data and add digital signatures as needed.
  4. Save and Share:
    1. Save the completed form in Google Drive and share it with relevant parties.

Also Read How to Create a Fillable Form in Word


Q1: Can I fill out PDF forms without an internet connection?

Yes. You can fill out PDF forms with locally installed apps or offline PDF viewers.

Q2: Are there any legal implications to using digital signatures on PDF forms?

Digital signatures are legally binding in many jurisdictions, provided they meet specific criteria. Always check the legal requirements in your region.

Q3: Can I edit PDF forms on Android devices using similar methods mentioned for iPhones and iPads?

Yes, the process is similar on Android devices. Use a PDF viewer app or an electronic signature tool like RSign to fill out forms and add digital signatures.