How to Add Electronic Signature to a PDF?


A Comprehensive Guide

Paperwork has shifted to virtual, and signatures are no exception. Electronic signatures on PDF documents offer a streamlined way to authenticate and finalize agreements, contracts, and forms. Whether you're a professional closing deal or an individual signing a rental agreement, electronic signatures simplify the process.

Let us take a deep dive.


Steps to Sign a PDF Document

Step 1: Open the PDF Document

Before you start, ensure you have a PDF document ready for signing. Open the PDF using your preferred PDF reader application or an eSignature tool. To ensure a reliable electronic signature, choose a strong eSignature solution for signing PDFs to enhance your experience.

Step 2: Create Your Signature

Now, it's time to create your electronic signature. You have a few options:

  • Freehand: If you're using a touch screen device or a digital pen, you can sign directly on the screen. Your device will record your signature in your handwriting.
  • Upload a Signature Image: Alternatively, you can upload a scanned image of your physical signature. Make sure the picture is clear and properly cropped.
  • Type Your Name: Some solutions also allow you to type your name and select a font that mimics a handwritten signature.

Step 3: Place Your Signature

Drag and drop or click where you want your signature to appear on the PDF. Resize it if necessary to fit the designated area.

Step 4: Save the Document

After adding your signature, save the PDF document and send it out.


How to Send a PDF Document for Electronic Signature?

Sending a PDF for someone else's electronic signature is as easy as signing it yourself.

Step 1: Prepare the Document

Upload the PDF to an eSignature tool to set up a signature field. You can also add input fields like name, date, or email id. Drag and drop to turn the document into a fillable form, easy for signers.

Step 2: Save

Save the document after ensuring you've added all required fields. You can also choose to save it as a template so you can save time and effort when necessary to reuse the same PDF.

Step 3: Send for eSignature

Use your preferred method of communication to share the PDF with the intended recipient. You can attach it to an email, send it through a messaging app, or use a file-sharing service. You might also share the link of the PDF converted into a fillable form and use it whenever needed.

Step 4: Recipient's Signature

Once the recipient receives the PDF, they can follow the same steps mentioned earlier to add their electronic signature. Choose an eSignature solution that offers a smooth signing experience without any logins, registrations, or installations.


How to Sign Electronically on Different Devices?

Signing on a Computer/Tablet

Step 1: Open the PDF

When your sender sends you the PDF through an email, you can directly open it for signing.

Step 2: Add Your Signature

Follow the earlier steps to create and place your signature.

Step 3: Save and Share

Save the signed PDF and share it with the relevant parties as needed. You'll also get to download the signed copy for your reference.

Signing on a Smartphone

Step 1: Open the PDF

When your sender sends you the PDF through an email, you can directly open it for signing. If the eSignature tool of your choice allows web-based signing, you'll be redirected to the browser for further processing.

Step 2: Add Your Signature

Follow the earlier steps to create and place your signature.

Step 3: Save and Share

Save the signed PDF and share it with the relevant parties as needed. You'll also get to download the signed copy for your reference.


FAQs

Q: Can I sign a PDF on my smartphone without a stylus?

Absolutely! Most eSignature solutions allow you to draw your signature using your fingertip, or upload a scanned copy of your wet ink signature.

Q: Do both parties need the same PDF reader to sign and send documents?

No, as long as the PDF format is compatible, you can use different PDF reader apps or eSignature tools for signing and sending.

Q: Can I add multiple signatures to the same PDF?

Yes, many eSignature solutions support the inclusion of multiple signatures within a single PDF document. Each signer can follow the same steps to add their individual electronic signature to the designated areas.