We’re helping Virginia Commonwealth Corporation simplify client interaction and bring clients more peace-of-mind, supporting their mission to achieve the best in client service and risk management.

Primary Use

RMail built into Applied Systems TAM Online makes it easy to automate email encryption for privacy compliance from inside the agency management system email interface. Registered Email™ certified email proof of delivery provides risk mitigation. RSign® provides simple to use and secure electronic signature services.

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Main Benefit

Virginia Commonwealth Corporation has optimized sending Registered Email messages with proof of delivery and privacy, arming each staff with automated email encryption that runs within their existing agency management system email platform. RSign electronic signature services are a benefit to its clients, the carriers it interacts with, and other member brokers of the Keystone Insurance Group alliance.

Virginia Commonwealth Corporation reports the main benefits of RMail and RSign services as:

• Assurance of privacy compliance with email encryption simple enough that people enjoy using it. RMail® email encryption is so easy, especially for the recipient, that it encourages use and thereby reduces risk of data breaches or privacy enforcement actions. Not all encryption services are the same; others are too burdensome and, as a result, are little used and therefore increase risk (from non-use or circumvention of use). With today’s more sophisticated privacy regulations (e.g. HIPAA, GDPR) and hacker tactics, encryption is essential. RMail makes it easy, enjoyable, automated.
• eSign Simple Enough that People Actually Enjoy Using. Plus, all the features you will ever need. RSign® makes eSignatures so simple for all staff, that it encourages use. More use means more cost savings, administrative time savings, and faster business. RSign includes all the enterprise-grade features and training you will ever need.
• Peace of mind, end-user visibility of successful delivery for important messages, with proof. RMail® Registered Email™ services makes delivery and open tracking visible to the sender, providing assurance and peace of mind that important email was successfully delivered. This is returned in the self-authenticating Registered Receipt™ e-record, making it easy to resolve disputes – as easy as forwarding this receipt to any questioning party. The receipt is a self-contained forensic record, eliminating the need to scour server logs to try to investigate and present delivery evidence.
• Cost savings with less paper, mail, postage, and administrative time. RMail® Registered Email™ and RSign® eSignature services replace printing, postage (first class, receipt, and certified mail), scanning, faxing, administrative work and other hard costs. Businesses can send required notices with proof of content delivered and timestamped. Users can easily send agreements for recipient electronic signoff or easily eSign documents that they receive, thus saving wasted time, cost, and other drains on your business.

Automation

Virginia Commonwealth Corporation uses RMail and RSign services to support other insurance brokers across the Keystone Insurance Group network as well as with clients and carriers. Virginia Commonwealth Corporations automates email encryption by using the RMail interface running within Applied Systems TAM Online email. This makes it easy and automated for staff to send encrypted email for privacy compliance and e-security, plus returns proof of privacy and e-delivery compliance. For each message sent, a Registered Receipt email record is automatically returned providing proof of e-delivery compliance and privacy compliance. Virginia Commonwealth Corporation automates electronic signatures with RSign Online. Each message sent for eSignature automatically manages the eSign and form fill process, returning certified electronic signature records.