How to Protect Sensitive Documents on Third-Party Systems

Why Let Your Secrets Live on Someone Else’s Computer?

Armand the armadillo here, RPost’s intelligent content product evangelist. Let’s have a quick armadillo-to-human chat about something most people don’t think about, but should.

When you send that big strategy doc, that sensitive financial forecast, or that “don’t-let-this-leak” legal brief off to your client, accounting team, or other professional services provider… guess what? That content now lives on their computers.

Do you know if their systems are clean? If their email accounts haven’t been quietly compromised for months? If their IT team is on top of every security patch?

Nope. You can’t see any of that.

And here’s the scary part: cybercriminal cabals are counting on this blind spot. They’re already sifting through third-party inboxes, piecing together “who’s talking to whom about what when” so they can line up their next big move, be it supplier wire fraud, BEC (business email compromise), ransomware, or worse; you name it.

AI That Sees What You Can’t

For you humans, many of you don’t have perfect eyesight or perhaps the time to study every detail of every message. AI today (well, only RPost’s RAPTOR™ AI) can:

• Track your content after it leaves your outbox, in the wild, in third-party systems.
• Analyze real-time forensic transport protocol data (plus external intel, dark web chatter, and LLM insights) to spot when your documents are being touched by the wrong hands.
• Even attribute the threat activity to specific cybercriminal groups — so you know exactly who’s circling your digital nest.

But I Want More Than Just Warnings…

Exactly. Seeing the threat is great. But stopping it? That’s where things get fun. Imagine this:

• You send a doc to multiple people, but only some pages should be seen by your inner circle. With RDocs™ tech (and only with RDocs), you can Double-Lock™ protect the sensitive pages while keeping the rest visible to a wider audience ***at the page level***.
• If the document is sitting on a third-party system past its useful life? Auto-kill it remotely.
• Threat actors trying to view it from a “trusted” device that’s secretly compromised? Zap their access mid-click remotely. Control access at the page level, remotely, agentically, automatically in the middle of the night, even after the document has been disseminated.
• RDocs is like having an AI agent remote control for your documents — even the ones already out there.

Combine RDocs and RAPTOR AI? Your At-a-Glance Threat Radar and Terminator

RAPTOR’s dashboard gives you a traffic-light view of which senders, receivers, and third parties are secure or actively leaking YOUR content to threat actors unknowingly of course:

• Green = All clear
• Yellow = Hmm, something’s fishy
• Red = That third party is compromised — take action now

Click into any alert, and you’ll see the forensic proof. No guesswork. No “probably.” Cold, hard evidence that lets you act before the cybercriminals land their next hit.

Bottom line? Don’t let your most sensitive content roam free in other people’s systems. If you can’t see the risk, you can’t stop it. But with RDocs and RAPTOR™ AI, you can.

Read more here, or contact RPost to learn more about RDocs™ Page Locker™ feature and RAPTOR™ AI.

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