Document security is critical, especially when you are sharing them via email. As data breaches and cyberattacks become increasingly common, it is crucial to understand how to send documents securely via email.
Whether you are sending sensitive business contracts, legal documents, or personal information, by following the methods and best practices outlined in this guide, you can send documents securely and confidently, protecting your sensitive data and maintaining the trust of your clients, partners, and associates.
Password-protecting your files adds a layer of security to your documents, even if they end up in the wrong hands. Here's how you can do it:
For organizations dealing with multiple emails daily, it becomes an extra checklist to follow before sending an email. In most cases, it is time-consuming for the IT security teams.
With security solutions like RMail and RSign, there is no hassle of switching apps and checking off a list. RMail intuitively detects the security level of your recipient and protects your document with AI-infused security. It sits right within your inbox and ensures that your email travels encrypted from your inbox all the way to the recipients'.
Furthermore, RSign comes in handy when sending eSign requests. It is as simple as uploading, inserting input fields, and sending it out. It is encrypted, secure, and offers a guided experience for the entire workflow until the document is successfully signed.
Sending documents securely via email is not merely a best practice; it's a necessity for several compelling reasons:
Remember that while these methods are cost-effective, they still require diligence and proper implementation to ensure the security of your documents.
Most programs require recipients to have the same service provider installed, while some like RMail, RSign, or RDocs don’t. Your recipients can access their emails, attachments, eSign forms, or rights-protected documents anywhere and anytime without any installations or logins.
Reputable file transfer services employ encryption and security measures. They provide compliance with most regulations like GDPR, HIPAA, etc. However, it's essential to read their privacy policies and terms of service to understand how they handle your data.
While password protection adds security, regular email services may not provide the same level of encryption as dedicated secure email services. It's a good practice to combine password protection with a secure email service.